Request for Proposals

Re-imagination within the “Gardens on Parade” Section
Queens Botanical Garden

Request for Proposals

Queens Botanical Garden (QBG) is seeking a licensed professional to design a moderate renovation of the landscape within its “Gardens on Parade” section. The selected designer will work with QBG Board, Committee members and Staff to add cultural elements and plantings, with environmental themes, to enhance a portion of the Garden modeled after a 1939 New York World’s Fair exhibit.

Focus will be on approximately one third of an acre within the “Gardens on Parade” section. Specific elements include 1. Re-imagination and renovation of the “Backyard Gardens” exhibit, 2. Design/installation of a new “Taiwan Garden” exhibit, 3. Re-imagination/possible installation in the Korean-themed Circle Garden, and 4. Creation of sketches/drawings/estimates for other elements within the “Gardens on Parade” section as funding allows/future funding becomes available.

The “Gardens on Parade” section of QBG includes a sustainable Rose Garden, the Mombello-Russo Memorial Ornamental Grass Garden, the Pinetum, the Cherry Circle, the Helen and Martin Kaltman Fragrance Walk, the Bee Garden, a Floral Border, an Annual Garden and a
Perennial Garden. In 2016 the pathways in the “Gardens on Parade” section were upgraded and an irrigation system added thanks to New York City funding. Focus for this project is on the gardens themselves.

This project is funded through a combination of public and private support. Minority and Women-owned Business Enterprises (M/WBEs) are encouraged to apply.

Consultant Qualifications:

a. Licensed professional with demonstrated excellence in landscape design/exhibition development for botanical gardens, arboreta, and/or comparable public outdoor facilities;
b. Demonstrated experience conveying history and/or diverse cultures into plant exhibits; deep interest in working with people from different cultures to elicit ideas and translate them into design elements;
c. Experience that demonstrates knowledgeable application of innovative environmental design principles;
d. Ability to facilitate participatory work sessions and build consensus;
e. Strong graphic communication skills;
f. Understanding of NYC Public Design Commission (PDC) Guidelines and capacity to take the Project to PDC.

Phase I: Pre-Design, including review of project assumptions
Phase II Schematic Design
Phase III: Design Development
Phase IV: Construction Documentation
Phase V: Oversight, with QBG staff, of fabrication/installation


1. Construction drawings/cost estimates for renovation of the “Backyard Gardens” exhibit
2. Construction drawings/cost estimates for Taiwan Garden exhibit
3. Construction drawings/cost estimate for Korean-themed Circle Garden
4. Concepts/sketches/drawings/cost estimates for other elements to be added to the “Gardens on Parade” section as funding allows/becomes available


+ approximately $50,000 for select cultural elements


1. Maximum two (2) page narrative describing firm’s approach to the project
2. Consultant fees by phase; provide a preliminary idea for number of meetings anticipated and include an allowance for PDC preparation/presentation
3. Schedule of rates for reimbursables
4. Hourly rate for principals and staff
5. Summary of qualifications and key resumes
6. Examples of two (2) relevant projects with appropriate illustrative materials
7. Client references with contact information
8. Additional background materials (optional)

PLEASE both 1) mail TWO hard copies of materials and also 2) email materials to:

Susan Lacerte, Executive Director
Queens Botanical Garden
43-50 Main Street, Flushing, NY 11355
718-886-3800, ext. 205
[email protected]

Additional contact: Stephanie Ehrlich, Director of Development
718-886-3800, ext. 330
[email protected]


RFP issued: Thursday, June 1, 2017
Proposals due: Tuesday, June 27, 2017 (6pm)
Interviews: July 2017

Above: English cottage garden from the “Gardens on parade” exhibit of the 1939 World’s Fair.